E.V-Trax™ Employee Vaccination Tracking System
Do you provide H1N1 or influenza vaccinations to your workforce?
What process is in place at your facility to update employee records with immunization
status and records?
Is it slow, cumbersome, or not up-to-date?
If your facility has an outbreak of H1N1, what effect will it have on your operations?
Will you have updated and accurate information on which employees have been vaccinated,
and which ones have not?
Simplify Employee Immunization Management and Be Ready For H1N1
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The E.V-Trax employee vaccination tracking system enables
organizations to electronically track the administration and details of employee
immunization programs. E.V-Trax eliminates paper forms and manual data entry, and
provides accurate, up-to-date information on the status of employee vaccinations.
E.V-Trax utilizes a handheld computer equipped with a barcode scanner, magnetic stripe reader, and special software to collect and manage employee immunization information at the time the vaccines are administered, whether it’s at the facility or at off-site locations. Customized screens on the handheld computer take the caregiver through each step of the process, assuring all information is properly collected and updated, including tracking for allergy, medical or spiritual exemptions. Vaccine manufacturer and lot information can also be tracked to the individual employee and administration date, time and location.
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Once information is collected on the handheld computer, it is then uploaded into
a SQL database, where analysis or reports can be generated, or the data can be passed
to your human resource management system (HRMS).
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KNOW
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the immunization status of all employees and personnel
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ELIMINATE
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the time and paperwork associated with the manual administration and recording of
employee immunization data
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ENHANCE
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patient safety by limiting exposure of H1N1 and influenza to patients
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Benefits of E.V-Trax Employee Vaccination Tracking System
Vaccination administration process control
Caregivers know the proper questions to ask and exemption forms to distribute at
the point of administration. Caregivers can also review employee vaccination history
to confirm the proper vaccination is being administered to the employee at the right
time.
Workforce productivity
Eliminate time and paperwork associated with the manual recording of employee vaccinations.
Employee record accuracy
Organizations have accurate and updated information on the vaccination status of
employees.
Patient safety
By vaccinating healthcare personnel, you limit exposure of H1N1 and influenza to
patients.
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How E.V-Trax Can Help Your Facility When an H1N1 Outbreak Occurs:
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Scenario 1: No E.V-Trax
- A program to administer H1N1 and influenza vaccinations is implemented.
Caregivers are supplied with paper forms to manually record names, dates, and times
of employee vaccinations.
- At point of administration, caregivers rely on a printout of employee
data and the employees recollection to determine immunization status. Discrepancies
between what the printout shows and what the employee says occur, and cannot be
reconciled.
- After the vaccinations are administered, all of the paperwork (including
vaccination records, exemptions, and discrepancies) is sent to corporate HR to be
manually entered into the system. This takes time, and is subject to keystroke errors.
- As the H1N1 vaccine is a two-step process, it is now time for the second
vaccination. However, the manual data entry from the first round has not been completed
and reconciled, and visibility is lost on which employees are ready for the second
vaccination.
- An H1N1 outbreak in your facility occurs. As you do not have accurate
and reliable information on the vaccination status of your employees, large-scale
quarantines and facility closures must be ordered to contain the outbreak.
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Scenario 2: With E.V-Trax
- A program to administer H1N1 and influenza vaccinations is implemented.
Caregivers are equipped with E.V-Trax handheld computers pre-loaded with employee
vaccination status and data.
- At the point of administration, caregivers scan the employee badge
to bring up the employee record on the handheld computer. The caregiver reviews
the data with the employee and asks for consent.
- If consent is given, a box is checked on the E.V-Trax handheld computer.
If an exemption is requested, this is also recorded on the handheld computer, and
the proper forms are administered and signed.
- The caregiver then scans the barcode on the vaccination, and proceeds
to administer it to the employee. Time, date and location are automatically recorded.
- Once all vaccinations are complete, the caregiver securely uploads
the data from the E.V-Trax handheld computer to the central database. Nightly reports
can be run to analyze the vaccination program’s progress, and employee records in
HRMS system can be automatically updated.
- As the H1N1 vaccine is a two-step process, it is now time for the second
vaccination. As the organization has up-to-date information on the status of employee
vaccinations, a simple report can be generated to pinpoint the employees that are
eligible for the second round.
- An H1N1 outbreak in your facility occurs. You can immediately identify
which employees are properly vaccinated and which ones are at risk. You can then
strategically and proactively isolate and contain the outbreak without significant
disruptions, large-scale quarantines or facility closures.
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