Bar Code Technology for Specimen Tracking in the Lab

Bar code technology has been used for decades in many different industries to track items, manage data, eliminate errors, and improve efficiencies.  In manufacturing,  retailing and logistics, bar coding's successful track record and proven reliability has resulted in drastic savings in time, money and manpower.

Healthcare providers are now beginning to reap the benefits of bar code technology to help them eliminate errors, become more efficient and enhance patient safety.  A recent FDA ruling that requires the use of barcodes on human drugs and biological products found that adoption of barcode-based information systems can reduce errors as much as 85 percent.  Bar code technology is now being used in many areas throughout healthcare, including asset management, patient identification, point-of-care testing, and specimen collection.

The need for efficiency and error-reduction has also impacted the lab.  Busy labs need an efficient, error-free workflow.  Tissue specimens must be positively identified and tracked for a lab to deliver accurate and timely results.  However, many of the manual processes employed by labs can produce errors with serious implications.  The digits and letters in long accession numbers can be transposed.  Handwritten data on cassettes and slides can be illegible.  At any point in the process, a misidentification error can result in delays or mis-diagnoses.

The limited availability of qualified lab techs has also hastened the need for labs to automate and become more efficient. 

Bar coding specimens enables labs to be significantly more efficient with a

 

dramatic reduction in errors.  Bar code technology automates many manual processes, improves lab efficiencies, and greatly reduces the chance for error.  Bar codes provide clear, reliable identification of tissue samples on cassettes or slides.  Scanning these bar codes gives instant, error-free identification and traceability at every point in the lab.

Labs can realize the true benefits of bar code technology by implementing "closed-loop" tracking systems that allows the technician to print cassettes by scanning the specimen container, and print slides by scanning the cassette AS THEY ARE PRODUCED.  This practice eliminates multiple points of error due to misidentification of specimens.  It also assures positive identification and tracking of each individual specimen throughout the entire lab process, from receipt through grossing, processing, embedding, staining, checkout and archiving. 

Bar coding also helps labs go "lean" as it supports one-off processing of specimens. It also enables labs to scan the individual cassette blocks and specimen slides at each step in the lab's process. 

Click here to see a sample laboratory workflow that utilizes one-off processing and bar code tracking.

Many lab information systems are now building in support of bar coding for tracking and management of specimens.  Contact your LIS provider for more information.