File Hawk Barcode File Tracking System

File Hawk™ Barcode File Tracking System

File Hawk™ Barcode File Tracking System

File Hawk barcode file tracking system automates and records the movement of files in an out of a file room with a few quick barcode scans.

Simple & Affordable File Tracking Solution

File Hawk barcode file tracking system automates and records the movement of files in and out of a file room with a few quick barcode scans.  Check files out to users and check them back in by scanning both the user barcode ID and the file ID. 

This simple to understand and use system lets you know who has each file and where they are. Print file barcodes, location barcodes, and user barcodes right through the system.  Every transaction is date and time stamped providing an audit trail as to the movement of files.

File Hawk is fully customizable making the barcode tracking system capable of tracking medical charts, law office files, insurance claims documents, school documents and more.  Design your own labels and reports using the built-in tools included.

Files are checked in and checked out of the file room and moved from one location to another by scanning the file label barcode generated through the system and the user to whom the file was given. The Portable Data Terminal/Scanner will periodically capture a physical inventory by scanning all current files in the office and reporting discrepancies.

The Check Out transaction is made simple, using a few scans, which would make it easy for tracking in unattended file rooms. Files can be moved to a redweld by scanning the barcode of each and the files can also be moved to an archive carton for long term record storage. The system manages the parent/child relationship from files to redwelds to cartons.

The Item database can be customized to meet any need. For an insurance company, fields can include; Insured or Claim Number. For a medical practice, fields can include; Patient Name, Physician and so on.

A simple user interface is designed to make data entry easy to complete. Labels for the files or documents can be printed as they are entered. File room management can be as easy as a few simple barcode scans.

File Hawk™ Barcode File Tracking System  (click for larger image)

Features and Benefits

System Includes:

  • Barcode File tracking software

  • Customizable fields and screens

  • Report filter

  • Import and export capability

  • Parent/child – (archive carton/files)

  • Portable terminal software

  • Experienced technical support

System Benefits:

  • Simple to use

  • Fast and accurate transactions

  • Ability to count files with a portable terminal

  • Multiple security levels

  • Unattended scanning capability

File Hawk Is Available On GSA Contract
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